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CMS Consultants Summit 2004

A new summit working group has been formed. Mary Lee Kennedy (Chair), Bob
Doyle, Frank Gilbane, Tony Byrne.

Draft releases on the CM Summit

From CMS Consultants Community of Practice
To the ContentManagers Mailing List (amodify for other lists)

CMS Consultants will hold its first CM Summit, in conjunction with the Gilbane Conference on Content Management Technologies, Tuesday, November 30, 2004 in Boston, Mass.

A tentative program schedule and registration information is available at www.cmsconsultants.org > Resources > Summit (precise link will depend on new site design)

We plan a peer-to-peer meeting devoid of marketing hype. Sessions will not be presentations by experts reading their Powerpoint slides. The world's top CM experts will be there, but as facilitators to guide participant discussions.

Four sessions will be devoted to working on codifying key content management practices, along with several "birds of feather" meetings to vet, discuss, and share ideas about other practices.

CMS Consultants will publish recommendations for best practices in the form of a web-based report. These best practices reports will be drafted before the Summit, critically discussed at the Summit, and will continue as a work in progress beyond the Summit.

The CMS Consultants Board of Directors will hold an open business meeting to brainstorm member benefits that CMS Consultants might offer in the future.

Birds-of-a-feather sessions are planned for the luncheon at the Summit and for dinner at a Boston restaurant.

Summit sessions will be videotaped and made available online for international members who cannot travel to Boston.

CMS Consultants is building a community-led platform which facilitates the ongoing refinement of the state-of-the-art regarding content management theory and practice, with a collaborative website, member-only mailing lists, discussion forums, a job board, a professional directory, issue-oriented group blogs, knowledge wikis, and syndicated web services.

Please visit our website at www.cmsconsultants.org for further information.

Hilary Marsh, Chair of the Mailing Lists Committee, CMS Consultants.
for the CMS Consultants Board - Bob Boiko, Tony Byrne, Bob Doyle, Frank Gilbane, and Ann Rockley.

CMS Consultants Summit 2004

CMS Consultants, a group of content management professionals from around the world, will hold its first CM Summit in conjunction with the Gilbane Conference on Content Management Technologies, Tuesday, November 30, 2004 in Boston, Mass. (US)

The CM Summit is a peer-to-peer meeting. Sessions will not be presentations by experts reading their Powerpoint slides. The world's top CM experts will be there, as facilitators to guide participant discussions.

Most sessions will be devoted to a single content management practice, to be selected by online member votes from among 25 best practice areas.

Birds-of-a-feather sessions are planned for the luncheon at the Summit and for dinner at a Boston restaurant. Summit sessions will be videotaped and made available online for international members who cannot travel to Boston.

Program and registration

The CM Summit is a unique opportunity to meet the world's top CM experts like Bob Boiko, Ann Rockley, Tony Byrne, Frank Gilbane, Erik Hartman, Mary Lee Kennedy, Brendan Quinn, and many others. At the CM Summit you can talk to them as peers, discuss the CM issues you are involved in and exchange your thoughts and experiences.

Join CMPros at their first 'CM Summit' meeting and learn about their ongoing activities, how you can participate, and how the association can benefit you. Check the program and register at www.cmsconsultants.org/summit/.

Fees are $75 for CMS Consultants Members and $100 for non-Members. A CMS Consultants membership costs $50 a year. CM Summit attendees who also register for the Gilbane Conference will receive a $100 discount on their Gilbane Conference registration.

Visitors decide what the Summit is about

Collaborative authoring tools will allow members to contribute to the best practice areas, and they will get contributor credit on the best practice report. Members who contribute significantly to a report may be asked to join the panel of facilitators for a session. The CMS Consultants Board of Directors will hold an open business meeting to brainstorm member benefits that CMS Consultants might offer in the future.

About CMS Consultants

Please visit www.cmsconsultants.org for further information about CMS Consultants

Bob Doyle, Executive Director, CMS Consultants.
for the CMS Consultants Board of Directors - Bob Boiko, Tony Byrne, Bob Doyle, Frank Gilbane, and Ann Rockley.

For further information or to arrange interviews with the key founders, please call Bob Doyle at 617-876-5678, or send an email to editor@cmsreview.com

First online meeting was Wednesday, July 7, 4-5 PM ET. Attendees were Mary Lee Kennedy (Chair), Frank Gilbane, Bill Trippe, Bob
Doyle, Ann Rockley, Erik Hartman, Jane McConnell, Tony Byrne.

You can hear the meeting at www.cmsconsultants.org/av

We had a great meeting. Here
are the decisions we made. Please contact me if you have any questions.

Summit Purpose

A successful Summit will accomplish the following:

Move the business of the Association forward
Increase membership interest and sign-up
Learn something from each other that is new and applicable (peer-to-peer interaction)

Target Audience

All current members (G23) and potential members.
Vendors are welcome as long as they come as individuals.
Goal is to engage individuals before the Summit in the 'Good Practices' working groups. All participants who are not members will be informed that they cannot vote or take action in the articulation and shaping of the practice.
Engage as many individuals (G23 and others) as possible beforehand so that even those who cannot attend will participate.

Format

One day (probably Thursday)
A closed business meeting for the G23
An open business meeting for anyone interested in discussing the Association
45-60 minute facilitated
discussions on the working drafts of good practices and possibly the glossary broken up by ' hour breaks for informal networking
'Bird 'of 'a-feather' dinners
There will be several bloggers who will document the Summit and ensure there is a virtual presence internationally.
For the future need to think of how to include members from around the world.

Economics

Room cost will be up to $500-1000. This does not include any coffee costs etc. during the session.
Members fee - $25
No sponsorships

Marketing

Two sentence 'teaser' due to Frank by July 14^th. Mary Lee, Frank and Erik to create based on meeting decisions.
Full-fledged marketing dependent on formal launch of Association (likely a press release)

Action items:

Everyone will look at the Member
Survey to ensure that Summit-related questions are included. Send
suggestions to Bob Doyle.
The Good Practices Committee will meet within the next 1-2 weeks to decide on both topic and process requirements. Mary Lee/Tony to call.
Mary Lee to work with Erik and Frank on Summit communication messages to ensure consistency in the various vehicles we all have available to us. This will be done via email. Jane to help in ensuring we are internationally focused in our use of language etc.
Jane and Mary Lee to work out CM Summit prep work to do in Santa Clara. (Post 'Good Practices' meeting).
Two sentence teaser due to Frank on the 14^th. Mary Lee, Frank and Erik to finalize.

First online meeting is scheduled for Wednesday, July 7, at 4PM ET. See the eMeetings page for how to participate.

Action Items

A short introduction to the CM Summit for Frank Gilbane due July 14.
Approval of (potential) Member Survey questions about the summit.

Some issues:

What should CM Summit registration cost?
What kind of venue can we afford?
- Area schools?
- Needed summit infrastructure
  - Single room with seating for 100? 200?
  - Data projector and screen
  - Internet connection and WiFi?
Should we seek sponsorship for the CM Summit?
- From vendors?
- From media?

The CM Summit will be focused on CM practitioners and free of marketing hype.

Meetings will have CM experts on panels to facilitate discussion. However, sessions will not typically be Powerpoint presentations but interaction with attendee members to learn what should be done to help the profession and develop best practices in a number of specific areas.

We invite CM project managers, authors, editors, developers, graphic/UI/experience designers, information architects, usability experts, interaction designers, systems architects, researchers, educators, marcom professionals, network administrators, industry experts, analysts, students, consultants, IT directors, web managers, system implementers, technology trainers, system administrators, senior management, and anyone else who cares enough about content to invest a small sum in helping to make us all better at managing it.

We are planning a CMS Consultants Summit in conjunction with the Gilbane Conference on Content Management November 30 - December 2, 2004. It will be a half-day meeting in a single room the afternoon of December 2, and possibly a whole day meeting December 3, with the possibility of simultaneous sessions depending on interest.

We are not prepared to accept registrations for the CM Summit until we have an organization and a bank account. But we may prepare an online form (a survey of potential members) to determine the price for the summit, whether 1 or 2 days, and program suggestions. Summit pricing and expected attendance will determine what kind of venue we can afford. We must sample the level of interest soon.

We will solicit papers from attendees, but they will not be delivered as regular presentations. Instead, they will be published (as soon as received) on the website, and will be used to select expert panel members to lead specific sessions. At a minimum, papers should include a comprehensive web/literature review on the topic.

A typical session will concentrate on a single area of CM Best Practices. We have a tentative list of best practice areas, and welcome your suggestions and criticisms.

Attendees of a session will receive printed versions of the papers as working papers. The session objectives will be to discuss the ideas put forward, sharpen them into agreed positions on best practices, or put them forward for further research by a continuing working group. Sessions will be videotaped and archived for future use by the working group and general members.

Panel members will be de facto members of the working group, and other attendees may also join. A collaborative blog or wiki will be created for each best practice area to carry on the Summit's face-to-face work and arrive at a revised white paper on the best practice.

Resource-related sessions will include mailing list policies, the multilingual glossary project, the events calendar, and liaison with other organizations.

Organization-related sessions will discuss governance, the business model, marketing ideas, member benefits and services, and CM Summit 2005.

A business meeting will be held. The membership will ratify a set of bylaws and elect a board of directors The Board will appoint officers and an Executive Director.

Here is the list of CMPros who are going to be at the conference in
Boston so far.

DEFINITE:
Bob Boiko
Ann Rockley
Bob Doyle
Tony Byrne
Bill Trippe
Lisa Welchman
Erik Hartman
Mary Lee Kennedy
Brendan Quinn

DEFINITELY NOT:
Jane McConnell
Howard McQueen
James Robertson
Lou Rosenfeld
Martin White

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